Full Planning

Everything from concept creation, venue selection up to the moment you say “I do”. Our team will guide you through all the tough decisions.

*Travel fee applies to events held over 80 miles.

 

Planning Phase

  • Venue research and site visits to ensure you get the venue of your dreams.

  • Recommend, contact and select vendors in accordance with event budget and style

  • Schedule and attend all vendor meetings and interviews

  • Attend site visit(s) with/in lieu of client

  • Unlimited face to face meetings, phone, text and e-mail communication with client throughout planning

  • Manage client budget; manage deposit schedule and payments

  • Review, negotiate and manage all vendor contracts

  • Create event decor concept and coordinate overall aesthetic and vision

  • Act as the liaison between client and vendors

  • Create complete timeline for the event

  • Create and circulate full planning packet for aesthetic, timeline and vendor information

  • Lead final all-vendor walk-through at minimum one week before the event

  • Provide guidance and sample text for printed materials including: save the date, invitation, ceremony program, and menu

  • Create/maintain complete detail/design element list

  • Assist in creating and distribution of save the date and invitation; i.e. format guest list, coordinate with calligrapher, selection of printer, timeline for distribution

  • Set up and manage hotel blocks for out-of-town guests

  • Schedule, book and coordinate all guest transportation to/from event (if applicable)

  • Assist on menu planning and attend tasting with caterer with/in lieu of client

  • Source and order items and packaging for favors and welcome gifts bags

  • Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photo shot list, payment schedules and music list

Prior to the event

  • Attend final meeting with client

  • Coordinate drop off/collection of complete detail/design elements for the day

  • Confirm all details and timeline for vendors

  • Provide schedule for bridal party and VIP guests

  • Coordinate all printed materials

  • Coordinate and execute rehearsal

on the day

  • Coordinate all aspects of wedding ceremony, reception and after party (if applicable)

  • Oversee all vendors (deliveries, installation, execution of services)

  • Assist catering in executing detailed reception timeline

  • Coordinate distribution of final payments and gratuities

  • Manage and coordinate transportation for family and guests

  • Provide event emergency kit (including sewing kit, stain remover, etc)

  • Provide and place restroom amenities basket

  • Organize and set up escort cards, place cards and menu cards

  • Oversee timely “flip” of room from ceremony to reception (if applicable)

  • Confirm final seating and table check prior to guests arrival at reception

  • Ceremony and music cues throughout ceremony and reception

  • Cue wedding timeline for cake cutting, toasts and dancing

  • Serve as point person for all vendors

  • Manage and remedy all moment-to-moment challenges

  • Arrange favors (if applicable)

  • Collect any celebration elements and gifts and return to proper hotel location

  • Point of contact for clean out of all vendors and exit walk through with venue